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- The committee will comprise of Senior Section
Chairperson, Vice Chairperson, Honorary Secretary, Treasurer, Registration
Secretary.
- The positions of Chairperson, Vice Chairperson, Honorary
Secretary, Treasurer, and Registration Secretary, shall be elected at the
Senior Section Annual General Meeting.
- An Annual General Meeting of the Senior Section will be
held at the end of each season. All members including players of the Senior
Section will be invited to attend. The election of the above positions on the
committee will be undertaken. An end of season report from each of these
members will also be given to the meeting. All members will be allowed to vote
at this meeting. The proceedings of this meeting are to be formally
recorded.
- Members of the Senior Section may attend and take part
in discussions at the normal committee meetings. They will not however be
allowed to participate in a vote on an agenda item.
- The Senior Section Committee will meet during the season
once every calendar month at a time mutually agreed by the committee and in the
closed season as directed by the Chairperson.
- The Senior Section Secretary will in preparation for
these meetings draw up and issued to all committee members an agenda of the
items to be discussed. The agenda items will indicate which member will take
the lead in the subject discussions.
- The proceedings of the committee meetings will be
documented in formal minutes which will be distributed to all committee members
within 2 weeks of the meeting. The minutes of the previous meeting will be
reviewed at the commencement of every committee meeting.
- When a vote on a matter/proposal is required there must
be a minimum of 5 members of the committee present to form a voting quorum. If
the required number of committee members is not present then the voting will be
deferred to the next scheduled committee meeting.
- Where required a sub-committee or working group will be
formed from members of the committee to investigate or develop strategy on a
single subject. The number of members of a sub-committee will be dependant of
the nature of the subject. The sub-committee will report to the main committee
on progress or any outcomes regularly at the main committee meetings as
directed by the Chairperson when the sub-committee is formed.
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